Information for Students and Families

Dear Parents & Students,

Thank you for enrolling your child in the 2019 American String Teachers Association of New Jersey (ASTA/NJ) Chamber Music Institute! We are looking forward to an enjoyable and productive week on campus with an extraordinary roster of faculty and exciting performances.

Please review this page carefully, as it contains important information that will ensure a safe and rewarding camp experience for all.

We look forward to hosting your child on campus, July 21-26, 2019. In the meantime, please do not hesitate to contact us with any questions or concerns you may have.


Topics Covered

  • Policies
  • Travel to campus, directions and campus map
  • Transportation policy
  • Items to bring to rehearsal each day
  • Dormitory & Campus Life
  • Packing for the dormitory
  • Special Events

Policies

Please review our Summer Program Policies & Procedures regarding registration, payment, cancellations, refunds, and waivers.

Please review our Mason Gross Summer Camp Health & Safety Policy for information about camper care. Camper well-being is our highest priority.

We adhere to the Protection of Minors Policy found here. Our faculty and staff undergo background checks. Please don’t hesitate to contact us if you have concerns regarding your child’s safety that you wish to discuss. Your child’s safety and enjoyment are our top priority!

All residents are bound to follow Rutgers University’s Student Policies for Dormitory life – http://ruoncampus.rutgers.edu/policies/residence-hall-policies


Getting to Campus

Maps & Directions to the Voorhees Residence Hall (residential student registration location) and Bettenbender Plaza (commuter drop off, and location of camp instructional activities):

Voorhees Residence Hall Directions |  Bettenbender Plaza Directions  |  Campus Map

Commuting students that plan on driving themselves will need to purchase a parking pass from our office for $5. These will be available for purchase upon check in. Please park in lot 74A.


Transportation Policy

Commuting Students

Students are not permitted to transport other camp students in their vehicles.

Students are under the care of Rutgers University during commuter hours from 8:30 a.m. – 5 p.m. each day and are not permitted to drive during that time.

Commuting students are not permitted to visit the Residence Halls.

Parking passes are available for a $5 fee. Please call our office at (848) 932-8618 for more information.

Resident Students

Students are not permitted to transport other camp students in their vehicles.

Students must surrender their keys upon check-in to the assistant director and are not permitted to use their cars during the camp.

Students are not permitted to travel with other students.


Items to Bring to Rehearsal Each Day

General List of Items to Bring to Rehearsal Each Day

  • Water bottle
  • Music notebook (manuscript paper)
  • Spiral notebook
  • Pen/Pencil
  • Umbrella
  • Hand-held digital recorder (optional)
  • Name tag (provided at check-in)

 

Student Attire

Casual for daily attire.
  • Everyday seasonal clothing may be worn most days during the week except     Wednesday
  • Common sense rules for everyday clothing apply!
    • Clothing depicting, alluding to, or in any way using inappropriate or offensive language or imagery are prohibited.
  • Some rehearsal spaces are very well air-conditioned. It may be desirable to have a sweatshirt on hand just in case.
Casual, dressy attire must be worn all day on Wednesday.
  • Men should wear slacks and nice, casual shirts and shoes. Ladies’ skirts must fall well below the knee when sitting.
  • Note that the concert hall can be quite chilly. Dress appropriately!
  • No sneakers, shorts, jeans, hats, t-shirts, etc. may be worn on this day.
  • Wear comfortable dress shoes, but not flip-flops.
  • No t-shirts, hats, or sneakers.
Students must wear proper black and white concert attire to the Friday concert.
  • Concert attire for men should include formal black and white, black-and-white striped, or black-and-white patterned slacks, button-down shirt, dress shoes, and a belt.
    • Black socks should go with black dress shoes.
    • A jacket is not necessary.
    • Ties and bowties are not necessary.
  • Concert attire for ladies should include formal black and white, black-and-white striped, or black-and-white patterned cap/short-sleeved blouse, tunic, or ankle-length dress; and ankle-length skirt, pants, or leggings.
    • Long hair must be pulled back so that your face is always visible to the audience.
    • Concert attire must be long enough to fall well below the knee when sitting down.
    • No spaghetti straps.
    • For shoes, wear casual black flat/low-heeled shoes or flat/low-heeled dressy sandals.
    • Stockings, knee-highs, or peds may be worn.

Dining Services

Lunch is included for all students at the Neilson Dining Hall. Breakfast and Dinner are included for residential students.

Commuting students wishing to participate in the Wednesday evening BBQ or eat dinner at the dining hall must purchase the respective add-ons through their CampDoc account.

Students are welcome to bring snacks. Please avoid bringing foods to which people are commonly allergic (i.e. / nut-based foods). A small refrigerator is provided in dormitories for residential students. Commuters will not have access to a refrigerator.


Dormitory & Campus Life

Residential Student Check-In: Sunday, July 21, 2019, 1:00 PM – 2:00 PM
Voorhees Residence Hall (34 Biel Road, New Brunswick, NJ 08901)
Parking is available in lots 99A and 99B

Commuter Student Check-In: Sunday, July 21, 2019, 2:00 PM – 2:30 PM
Bettenbender Plaza (85 George Street, New Brunswick, NJ 08901)
Students will need to purchase a $5 parking permit and can park in Lot 74A.

Residential Student Move Out: Friday, July 26, 2019, 4:00 PM – 5:00 PM
Voorhees Residence Hall

All residents are bound to follow Rutgers University’s Student Policies for Dormitory life – http://ruoncampus.rutgers.edu/policies/residence-hall-policies

Residents are not permitted to have guests in their rooms or in the dormitories.

Please note: Parents are *not* allowed inside the dormitories.

Adult counselors will reside in the dormitories with students to ensure supervision of evening activities and social time and to keep students on schedule – morning, noon & night!

Counselors provide supervision during non-class/rehearsal periods during the daytime.

Internet – Free guest WiFi is available for use all throughout campus.

Laundry – Coin-operated laundry machines are available on campus, although we recommend that you pack enough clothes so that you do not have to worry about this!

Cell phone policy – Students are encouraged to have cell phones. Student cell phone numbers will be requested by counselors on Sunday evening. Cell phones should be on vibrate or silenced altogether during rehearsal periods.


Packing for the Dormitory

There WILL be air conditioning in the dorms. There is no need for students to bring a fan.

Resident campers

  • Bring your own linens – twin XL sheet, a pillow, and towels.
  • Each room is equipped with a mini-fridge and microwave. Students are encouraged to bring snacks and drinks for the evening.
  • Bathrooms are shared on each floor and separated by gender.
  • Money – student meals are provided (lunch only for commuters; all meals for residents) and trips to town are not allowed. Generally speaking, students have little need to be carrying significant amounts of money.
  • Weather Related Packing: Students are encouraged to bring rain gear, extra shoes, and any other necessary items to walk from the dorms to Nicholas Music Center.

Packing for the Dormitory

Note: Be selective about what you choose to bring. Students will be responsible for packing, unpacking, and cleaning their rooms. We usually encourage the principle of ‘less is more!’

  • There WILL be air conditioning in the dorms. There is no need for students to bring a fan.
  •  Bring your own sheets, blankets, pillows, towels, washcloths, soap, shampoo, hand soap, and other personal items. The beds in the dorms are extra-long twin size.
  • We recommend against the use of perfumes and colognes, and some coaches may specifically prohibit students from wearing cologne or perfume during rehearsals and performances.
  • The dorms at Perry Residence Hall have communal bathrooms and showers, separated by gender. Some students may want shower shoes and a small caddy to carry their personal belongings between their rooms and the bathroom.
  • We will be walking for 10-15 minutes at a time between the dorm, dining hall, and music buildings. Please bring appropriate footwear!
  • Band-aids, aspirin, allergy medicine, sunscreen, and other medical supplies you may deem necessary or desirable.
  • Bring your own utensils, paper or plastic cups, plates, napkins, etc. for dorm room snacking.
  • Snacking is fine, but please be tidy. Rooms must be clean before students can check out.
  • We would suggest that you clearly label any food items or utensils you bring to avoid confusion and accidental use by a roommate.
  • Any major mishaps will be paid for by all the students in the dorm room unless one student comes forward to claim responsibility.
  • Spray cleaner and paper towels (Lysol Kitchen Cleaner, 409, etc…) for cleaning up dorm room messes
  • An alarm clock is essential. Students will be largely responsible for getting themselves up and to their first session each morning!
  • Fan for use in the dorm room (the air conditioning is good but may not be cool enough for some).
  • Rain gear (raincoats, umbrellas) just in case!
  • Students may bring portable computers if they wish. Wireless internet access will be available only in the dorms.
  • Money – student meals are provided (lunch only for commuters; all meals for residents) and trips to town are not allowed. Generally speaking, students have little need to be carrying significant amounts of money.
  • Weather-Related Packing: Students are encouraged to bring rain gear, extra shoes, and any other necessary items to walk from the dorms to Nicholas Music Center.
  • Please Note * No alcohol, illegal drug use, or use of tobacco products of any kind ASTA/NJ CMI and RUTGERS UNIVERSITY have a ZERO TOLERANCE POLICY for these activities.
    • Students caught violating this rule will be sent home immediately without the possibility of any refund or credit, and will be disqualified from future sessions of the ASTA/NJ Chamber Music Institute.
  • A mini-refrigerator and microwave are provided in each room. DO NOT bring hot plates, toasters, coffee makers, or candles.

 

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